Лекция: SECRETARIES

There are two types of secretaries: company secretaries and private secretaries of executives. livery company, both in Great Britain and the United States, is required, tinder the law, to have a company secretary.

In the case of private companies the directors are free to appoint any suitable person for this position.

But in fee case of public companies the company secretary must be a properly qualified person, a member of a recognized institute or association. He or she may be one of the directors of the company. But if the company has only one director, the director cannot also be the secretary.

The company secretary is the chief administrative officer of the company. He or she is normally responsible for the company, to comply with company law.

The correspondence of the company secretary is particularly concerned with shareholders' meetings, board meetings and various forms that must be sent outside. The company secretary may also deal with enquiries for information concerning other firms, although the accounts department often handles these matters. Administrative questions come into the sphere of the company secretary, under instructions of the board of directors.

As to private secretaries of executives they are practically persona! assistants of executives. A secretary answers telephone calls, receives messages and makes telephone calls on the instruction of her boss.

A secretary also helps in organization of meetings and conferences, entertainments of visiting customers, suppliers and other associates of the firm. She also deals with all the correspondence of her boss.

Secretaries write letters on making appointments or travel arrangements, letters of introduction, congratulation or condolence, invitations and replies to invitations. Secretaries use various office equipment, like microcomputers, fax machines, photocopying machines and others.

I. Закончите предложения так как в тексте:

1. There are two types of secretaries...

2. Every company, both in Great Britain and the United States...

3. In the case of private companies...

4. But in the case of public companies...

5. But if the company has only one director.,,

6. The company secretary is the chief...

7. The correspondence of the company secretary is particularly concerned with...

8. The company secretary may also deal with enquiries...

9. As to private secretaries of executives...

10. A secretary answers...

11. A secretary also helps in organization...

12. She also deals with all the correspondence...

13. Secretaries write letters...

14. Secretaries use various office equipment, like...

II. Переведите на русский язык:

1. Не or she is normally responsible for the company, to comply with company law.

2. He is particularly concerned with various forms that must be sent outside.

3. Although the accounts department often handles these matters.

4. Administrative questions come into the sphere of the company secretary, under instructions of the board of directors.

5. As to private secretaries of executives they are practically personal assistants of executives.

6. A secretary answers telephone calls, receives messages and makes telephone calls on the instruction of her boss.

7. Secretaries write letters on making appointments or travel arrangements, letters of introduction, congratulation or condolence, invitations and replies to invitations.

8. Secretaries use various office equipment, like microcomputers, fax machines, photocopying machines and others.